Is the file being accessed by more than one machine at the same time? Not sure how Visio inserts, but, it could be the 1st machine "locks" the file? You could do a file copy and let the 2nd machine access the copy -- see if that works.
What differences are there between your machine and your assistant's? Visio versions? OS? OS updates?
Is it just this file, or is it true of other CAD files?
The Truth is Out There.
Wapperdude