Is the example linked to an external source, Excel, Access, Project?
This looks like something I could use.
Yes this is linked to MS Project so I can flag anything in a plan (milestones, tasks, summary lines or any combination of these) to be an item on the plan. This way when the plan changes the update process is relatively quick and always
reflects the plan. Setting up the picture takes a little time as it is important to draw the correct picture of the plan to explain the story of the project and get the level right however if you already have a picture in mind / fact then it is a more simple process of flagging things in the plan. The bars can be colour coded and can do nice things such as spanning multiple lines (so for instance if you have three work streams leading to a combined test or decision activity this can span all three streams of work).
From the same plan or set of plans you can be running different summaries for different audiences - so for a complex program you might run detailed summaries for the PMs and their teams, a phase plan for the program manager and a very high level summary for the exec team. The details project plans are the single source of the truth.
The key thing is that once set up you know that updating it will be faster than it has been before, the updated view will have
to reflect the detailed plan and all types of summary plan are aligned with each other.
What is your challenge? How can I help?