Visio Guy

Visio => General Visio => Topic started by: nebulous on May 12, 2008, 07:19:48 AM

Title: Update/Replace Shapes Addon
Post by: nebulous on May 12, 2008, 07:19:48 AM
I use a custom template and stencil for my business process diagrams. I occasionally update the stencil's shapes as I improve them.

I recently noticed a Visio Add-in called "Update Shapes" [TOOLS | ADD-ONS | VISIO EXTRAS].

I thought I could use it to replace an older version of a shape in an existing diagram with its newer version. But that doesn't work -- I get a dialog saying "This document does not contain out-of-date shapes."

Is that the purpose of this add-on?

If not, is there a (free) way for me to easily update old diagrams with newer versions of shapes?

Thank you,

Nebulous
Title: Re: Update Shapes Addon
Post by: Visio Guy on May 12, 2008, 08:21:41 AM
Hi Nebulous,

THAT is a feature that many of us Visio dev-types have long wished for. I think that updating shapes is a very difficult problem to tackle in a generic way, and that is one of the reasons there has never really been a tool created for it.

My guess is that the add-on you found in the Tools > Add-ons > Visio Extras menu is used by Microsoft/Visio to update some of their in-box custom solutions, like the Org-Chart, P&ID solution, and UML. I have noticed, that when opening older diagrams of these types that some sort of "update" progress bar will spring into action.

Perhaps one of the Microsofties will comment on this post, or perhaps some of the other Visxperts out there have talked to our friends in Redmond and gotten the complete scoop...

Thanks for the GREAT question, sorry I don't have the magic that you need :)
Title: Re: Update Shapes Addon
Post by: nebulous on May 12, 2008, 08:37:27 AM
Visio Guy. I appreciate the quick reply.

I know that in some "power tools" package I once demoed there was a shape replacer feature -- not just for updates, but for replacing any shape with any other shape. I no longer know even what program that was. It was not a free package, that was just one of its minor features, and I didn't have a budget to buy the package.

However, it does give me hope that something could be out there to help me. I'd love to hear from more Visxperts!
Title: Re: Update Shapes Addon
Post by: toddfoll on May 16, 2008, 09:52:21 AM
Excuse my ignorance but won't the very modestly priced Visimation search and replace tool for shapes accomplish that? There is a free download to try it out. It accomplished it for me and it even allows for hyperlink changes.
Title: Re: Update Shapes Addon
Post by: nebulous on May 16, 2008, 10:46:41 AM
Bingo! Thank you so much, toddfoll.

I downloaded and tried the trial version of this tool from http://www.shapesource.com/Scripts/prodView.asp?idproduct=141 (http://www.shapesource.com/Scripts/prodView.asp?idproduct=141).

It pretty well does what I want. It's a little buggy, but for <$30 it works great!

I like that it allows me to choose what parameters I want to keep (text, original size, custom properties, etc.) via checkboxes.

Thanks for the tip!

nebulous
Title: Re: Update Shapes Addon
Post by: Visio Guy on May 17, 2008, 12:27:58 PM
Nice find toddfall!

Visimation does indeed offer a search and replace tool. For others looking for this feature, and stumble upon this thread, here's a reproduction of the feature list for Visimation's add-on.

Visimation's Search and Replace Add-on for Visio (http://www.shapesource.com/Scripts/prodView.asp?idProduct=141)


Features:


Scenarios for Use

Visimation also has quite a few other add-ons for Visio. Check out their Visio Add-ons (http://www.shapesource.com/Scripts/prodList.asp?idCategory=38) page!
Title: Re: Update/Replace Shapes Addon
Post by: Visio Guy on May 29, 2008, 09:29:48 AM
Here's another tool from Sandrila:

http://www.sandrila.co.uk/visio-utilities/ (http://www.sandrila.co.uk/visio-utilities/?id=117)

Search for the word: "substitute"
Title: Re: Update/Replace Shapes Addon
Post by: Fred Mackie on March 02, 2009, 01:44:21 PM
Good mention of the sales proposal drawings. There's a webcast about how to make quick and easy sales proposals using Microsoft Office Visio 2007 on http://www.microsoft.com/events/series/visio.aspx (http://www.microsoft.com/events/series/visio.aspx).